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COMMUNICATION MANAGER


Vacancy details

General information

Organisation

INEA is one of the European Commission's Executive Agencies, managing parts of two EU funding programmes - with projects in the fields of transport, energy and telecommunications that benefit economic growth and EU citizens. The Agency contributes expertise, high-level programme management, and promotion of synergies:

• The Connecting Europe Facility (CEF): supports high-performing, sustainable and interconnected Trans-European Networks with €28.3 billion of CEF funding for 2014-2020.

• Horizon 2020: provides €80 billion for 2014-2020 towards Research and Innovation, supporting world-class science and technology. INEA manages €5.3 billion in the areas of transport and energy.

In the 2014-2020 perspective INEA is expected to manage 10000+ projects and implementation of both programmes is expected to continue beyond 2020.

Working environment

INEA is based in Brussels and offers a friendly working environment, as well as social activities. It has a multinational team of over 280 people including specialists in project management, finance, engineering, legal affairs, and communication. The number of staff is expected to grow further and this publication is to set up a reserve list to cover possible future needs.

More information on INEA

Check our website: http://ec.europa.eu/inea
Follow us on Twitter: @inea_eu
Look for us on LinkedIn: http://bit.ly/2ecs3JA

  

Job details

Profile

Communication - Communication Manager

Position title

COMMUNICATION MANAGER

Contract

Contract agent

Grade

FGIV

Mission description

The jobholder will be a member of unit INEA.R1 (Programme Support, Coordination & Communication). S/he will report to the Head of the Communication and Event Management sector, and to the Head of Unit. S/he will contribute to the definition and implementation of INEA's Communication strategy and to the conception, design and implementation of communication and visibility actions, channels, tools and products related to the CEF Programme and parts of the Horizon 2020 programme entrusted to the Agency.

Salary range

35-50 k€

Tasks

Internal and external communication:

Contribute to the implementation, promotion, monitoring and evaluation of the Agency's strategy for internal and external communication, including:
• Contributing to the promotion and visibility of the CEF and H2020 programmes (promoting funding opportunities, project results and successes, engaging with stakeholders/beneficiaries and providing communication support)
• Liaising with counterparts in the Commission's parent DGs on communication strategy and activities, and managing relations with different stakeholders
• Managing parts of INEA's website (based on Drupal content management system), creating and updating its content
• Coordinating press and media actions, including use of a press database and drafting press releases, briefings, articles, speeches and background papers needed for communication activities and public relations by the Agency, Commission parent DGs or the Commissioners in charge of the programmes managed by the Agency
• Contributing to the strategy for and effective use, monitoring and evaluation of social media tools, drafting social media content
• Drafting and checking publications and other written material
• Assisting in the management of other communication activities and the production of materials (videos, publications, infographics, presentations, photos etc.) where appropriate by outsourcing components to outside professionals
• Contributing to the setting up, implementation, supervision, monitoring and evaluation of external and internal events (including conferences, exhibitions, information days, workshops, special events, staff events)
• Carrying out communication campaigns
• Promoting INEA's contribution to the wider EU agenda and supporting staff as 'ambassadors'
• Contributing to internal communication actions and initiatives to support delivery of objectives, and strengthen engagement and team spirit – including management and update of the Intranet, production of internal newsletters and carrying out internal campaigns
• Developing and implementing proposals and plans on how to further develop the Agency's internal and external communication activities using a range of communication channels and tools
• Reporting regularly both internally and externally on results
• Representing the Agency at external events

Horizontal coordination:

Perform coordination tasks in the implementation of the communication strategy and activities including:
• Coordinating communication strategy, activities, events and products across different services of the Commission – in particular the Agency's parent DGs
• Coordinating communication strategy, activities, events and products across different services of the Agency
• Providing the different units of the Agency with services, expertise, support, training and advice in the field of communication
• Drafting communication guidelines for the staff and for use by project partners

Interview period - from :

17/06/2019

Interview period : to

19/07/2019

Selection procedure

A - Written tests (30 min)
A case study in English designed to test:
• Your knowledge in the field of the profile
• Your ability to understand, analyse and summarise
• Your drafting ability
This test will be marked out of 40 (pass mark: 20).
Total time allowed for this test: 30 minutes.

B – Oral test (30 min)
Interview with the Selection Committee in English to assess:
• Your suitability to carry out the duties of a Communication Manager
• Your specialist knowledge in the field of communication
• Your communication, inter-personal and problem-solving skills
• Your general knowledge about the INEA and related policies
• Your motivation and ability to adjust to working as a contract agent in a multicultural environment
This test will be marked out of 100 (pass mark: 50).
Both the oral and written tests will be combined on a total of 140. Minimum mark: 84 out of 140.
Applicants receiving the minimum score and above (84 out 140), all tests combined, will be included in a reserve list of suitable candidates. Please note that inclusion in the reserve list does not guarantee recruitment.

Application procedure

For applications to be valid, candidates must submit:
- a detailed curriculum vitae, in EU CV format* ;
- a letter of motivation, including his/her views on the proposed position (2 pages maximum).

Your EPSO candidate ID number and the reference of CAST must be mentioned in your CV and motivation letter.
Please note that the motivation letter forms an essential basis for the pre-selection decision.
Applications must be submitted through the eRecruitment system on our website at
http://ec.europa.eu/inea/en/mission-objectives/job-opportunities

Closing date: Applications must be sent no later than 03 May 2019 midnight.
Supporting documents showing evidence of the provided information may be requested at a later stage. No document will be sent back to candidates.
Candidates are invited to apply in English to facilitate the selection process.
In no circumstances should candidates approach the Selection Committee themselves, either directly or indirectly concerning this recruitment. The authority habilitated to conclude contracts reserves itself the right to disqualify any candidate who disregards these instructions.

*EU CV format available on: http://europass.cedefop.eu.int/europass/home/vernav/Europasss+Documents/Europass+CV/navigate.action

Appointment and conditions of employment

The jobholder will be assigned on the basis of a shortlist proposed by the selection committee.
The jobholder will be recruited as contract staff, in function group IV, pursuant to Article 3a of the Conditions of Employment of Other Servants of the European Communities (CEOS).
The basic monthly salary within this function group will depend on the number of years of relevant professional experience at appropriate level (in function group IV, either grade 13, grade 14 or grade 16).
The jobholder will serve a probation period of nine months.
The initial contract will be for a duration of 1 year. Afterwards, the contract may be renewed for 1 additional year. If the contract is renewed again, it shall be concluded for an indefinite period.
The place of employment will be Brussels where the Agency has its activities.
For reasons related to the Agency's operational requirements, the candidate will be required to be available at short notice.
For further information on the legal framework of contract agents see the web site of the Directorate-General for Human Resources and Security (DG HR) on the internet at
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF

Publication date

Publication start date

12/04/2019

Publication end date

03/05/2019

Candidate criteria

Eligibility criteria

A. Eligibility criteria
- Be owner of a CAST in the grade for which you are applying* OR be registered in the EPSO/CAST/P/11/2017**;
- A level of education which corresponds to completed university studies of at least three years attested by a diploma OR, when in a member state of the European Union access to a profession of an equivalent level to function group IV is by State examination, professional training or any other equivalent procedure, the authority authorised to conclude contract of employment may agree to recognize this qualification as being equivalent to a university degree;
- Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another EU language to the extent necessary to perform his/her duties.
* Candidates must be included in the European Personnel Selection Office (EPSO) database for contract agents in function group IV and have successfully passed the EPSO selection tests for that function group. Please note that candidates who are on a valid EPSO list published in 2010 (CAST2010) are eligible on the condition they have successfully passed the complementary tests (DB3), as an Annex to the selection procedure CAST2010. The candidates concerned are invited to consult the letter they received from EPSO for further information.

Other eligibility criteria

** In the context of the call for expression of interest EPSO/CAST/P/11/2017 procedure (1) , your application will be considered only if you are available to be flagged for the EPSO testing request during the screening phase of this selection process (2) . The pre-selected candidates will be requested by the Agency to undergo the EPSO tests. Only candidates that have successfully passed the EPSO CAST selection will then be invited for an interview.
In addition, to be eligible, a candidate must:
- be a national of one of the Member States of the EU;
- be entitled to his/her full rights as citizen;
- meet the appropriate character reference as to his/her suitability for the performance of his/her duties;
- have fulfilled any obligations imposed by the applicable laws concerning military service;
- be physically fit to perform the duties linked to the post.

Please note that only candidates that comply with the Eligibility criteria will be considered for further steps of this Selection procedure.
(1) Useful link: https://epso.europa.eu/sites/epso/files/documents/casts/2017/epsocastp1-172017/call/epsocastp1- 172017callepso-cast-p1-17-2017_en.pdf
(2) Candidates who are blocked and therefore cannot be flagged in order to be invited by EPSO to undergo the EPSO/CAST/P/11/2017 competition, because they have failed in the previous testing windows, will be considered as not eligible regardless of the relevance or not of their CV.

Selection criteria

Selection criteria (1/2):

Essential:

- At least 3 years of professional experience acquired in positions related to the profile of the post, in particular in communication and coordination
- Very good knowledge of English and French or German (read, speak) and in particular excellent drafting skills in English
- Experience in creating and updating contents on websites (in Drupal), social media, and graphic design tools (Photoshop, Illustrator or In-Design)

Advantageous:

- Experience of working in a multi-cultural and international environment.
- University degree in communication, media studies or an equivalent subject
- Experience as Communication Manager or equivalent in an EU body
- Knowledge of the relevant policy fields and/or EU funding
- Experience and ease in public speaking (including experience in making public presentations)
- Very good command of additional EU languages

Personal qualities essential for the position (evaluated during the interview):

- Very good coordination and problem-solving skills
- Good interpersonal and communication skills
- High degree of organisational skills and ability to work under pressure and to deliver under tight deadlines
- High sense of initiative
- Ability to work as a team member
- Dynamic and innovative approach

Languages

English (Proficient C2)

Updates on the application process

Selection criteria (2/2):


After having been preselected by the Selection Committee, the Agency will invite for an interview the best candidates, that are owner of a CAST in the relevant function group or that have successfully passed the EPSO CAST selection EPSO/CAST/P/11/2017, with a maximum of 15 candidates invited to the interview.

Updates on the application process:

An acknowledgement of receipt will be sent to all candidates by email to confirm the reception of their application.
All candidates will be informed in due time about the status of their application, i.e. whether they are invited for the selection phase described above or not. These notifications will be sent via email only.
A candidate may request clarifications about the processing of his/her application by sending an email quoting the reference of the vacancy notice concerned, to the following address INEA-HR-INFO@ec.europa.eu.

Equal opportunities, appeal procedure & data protection

The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on the ground of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

A candidate who estimates that a mistake was made in the assessment of his/her profile may ask to have it re-assessed by sending, within 15 calendar days of the date on the email notifying the rejection of his/her application, a request for review, quoting the number of the selection procedure concerned to the Chairman of the Selection Committee at the following address: INEA-HR-INFO@ec.europa.eu
The Selection Committee will reconsider the application and notify the candidate of its decision within 15 working days of receipt of the letter.

The purpose of processing of the data submitted by candidates is to manage the applications in view of a possible pre-selection and recruitment at the INEA. The personal information requested from candidates will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.