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FINANCIAL OFFICER – Operational Finance M/F


Vacancy details

General information

Organisation

INEA is one of the European Commission's Executive Agencies, managing parts of two EU funding programmes - with projects in the fields of transport, energy and telecommunications that benefit economic growth and EU citizens. The Agency contributes expertise, high-level programme management, and promotion of synergies:

• The Connecting Europe Facility (CEF): supports high-performing, sustainable and interconnected Trans-European Networks with €28.3 billion of CEF funding for 2014-2020.

• Horizon 2020: provides €80 billion for 2014-2020 towards Research and Innovation, supporting world-class science and technology. INEA manages €5.3 billion in the areas of transport and energy.

In the 2014-2020 perspective INEA is expected to manage 2000+ projects and implementation of both programmes is expected to continue beyond 2020.

Working environment

INEA is based in Brussels and offers a friendly working environment, as well as social activities. It has a multinational team of over 270 people including specialists in project management, finance, engineering, legal affairs, and communication. The number of staff is expected to grow further and this publication is to set up a reserve list to cover possible future needs.

More information on INEA

Check our website: http://ec.europa.eu/inea
Follow us on Twitter: @inea_eu
Look for us on LinkedIn: http://bit.ly/2ecs3JA

  

Job details

Profile

Finance - Financial Officer

Position title

FINANCIAL OFFICER – Operational Finance M/F

Contract

Contract agent

Grade

FGIII

Mission description

The jobholder will be a financial officer who reports to the Head of Unit Operational Finance (R3). S/he will be part of a team of financial officers. S/he will be responsible for the administrative and financial tasks related to the preparation and implementation of grant agreements for the programmes managed by the Agency (Unit R3).

Salary range

35-50 k€

Tasks

Financial tasks
 As Financial Initiating Agent, prepare commitments, payments, forecasts of revenue and recovery orders on the Agency's operational budget lines ensuring that transactions are financially and procedurally correct.
 Provide contractual and financial advice, in the first instance with regard to INEA projects implemented by the Agency.
 Participate to the evaluation of proposals and notably the verification of the financial capacity of applicants.
 Establish good working relationships and work with colleagues from the operational units throughout the financial process and positively contribute to effective team work.
 Contribute to the preparation of the file for adoption of grant agreements with the selected beneficiaries.
 Ensure the proper registration, maintenance and filing of documents.
 Ensure strict implementation of the Financial Regulation and related procedures.
 Contribute to horizontal tasks in line with the unit objectives.
Monitoring and reporting
 Provide support to the financial monitoring and the reporting of the implementation of the grants.
 Provide assistance for "on-the-spot" control visits and audit missions and to the implementation of the ex-post audit results.

Interview period - from :

25/02/2019

Interview period : to

22/03/2019

Selection procedure

A - Written test (30 min)

A case study in English designed to test:
 your knowledge in the field of finance,
 your ability to understand, analyse and summarise,
 your drafting ability.

This test will be marked out of 40 (pass mark: 20).

B – Oral test (30 min)

Interview with a selection board in English to assess:
 your suitability to carry out the duties of a Financial Officer,
 your specific knowledge and experience in the field of financial management,
 your communication, inter-personal and problem-solving skills,
 your general knowledge about the INEA and related policies,
 your motivation and your ability to adjust to working as a Contractual Agent in a multicultural environment.

This test will be marked out of 100 (pass mark: 50).

Both the oral and written tests will be combined on a total of 140. Minimum mark: 84 out of 140.

Applicants receiving at least the minimum score (84 out 140), all tests combined, will be included in a reserve list of suitable candidates. Please note that inclusion in the reserve list does not guarantee recruitment.

Application procedure

For applications to be valid, candidates must submit:
 a detailed curriculum vitae, in EU CV format* .
 a letter of motivation, including his/her views on the proposed position (2 pages maximum) and an explanation of how each of the eligibility and selection criteria are met;
Your EPSO candidate ID number and the reference of CAST must be mentioned in your CV and motivation letter.
Please note that the motivation letter forms an essential basis for the pre-selection decision.
Applications must be submitted through the eRecruitment system on our website at
http://ec.europa.eu/inea/en/mission-objectives/job-opportunities

Closing date: Applications must be sent no later than 23 November 2018 midnight.
Supporting documents showing evidence of the provided information may be requested at a later stage. No document will be sent back to candidates.
Candidates are invited to apply in English to facilitate the selection process.
In no circumstances should candidates approach the selection committee themselves, either directly or indirectly concerning this recruitment. The authority authorised to conclude contracts reserves itself the right to disqualify any candidate who disregards these instructions.

*EU CV format available on: http://europass.cedefop.eu.int/europass/home/vernav/Europasss+Documents/Europass+CV/navigate.action

Appointment and conditions of employment

The jobholder will be appointed on the basis of a shortlist proposed by the selection committee.
The jobholder will be recruited as contract staff, in function group III, pursuant to Article 3a of the new Conditions of Employment of Other Servants of the European Communities (CEOS).
The basic monthly salary within this function group will depend on the number of years of relevant professional experience at appropriate level (in function group III, either grade 8, grade 9 or grade 10).
The jobholder will serve a probation period of nine months.
The initial contract will be for a duration of 1 year. Afterwards, the contract may be renewed for 1 additional year. If the contract is renewed again, it shall be concluded for an indefinite period
The place of employment will be Brussels where the Agency has its activities.
For reasons related to the Agency's operational requirements, the candidate will be required to be available at short notice.

For further information on the legal framework of contract agents, see the web site of the Directorate-General for Human Resources and Security (DG HR) on the internet at
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF

Publication date

Publication start date

31/10/2018

Publication end date

23/11/2018

Candidate criteria

Eligibility criteria

 Be owner of a CAST in the grade for which you are applying* Or be registered in the EPSO/CAST/P/1/2017 before applying**;
 A post-secondary education attested by a diploma OR a secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years.
 Thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another EU language to the extent necessary to perform his/her duties.
* Candidates must be included in the European Personnel Selection Office (EPSO) database for contract agents in function group III and have successfully passed the EPSO selection tests for that function group. Please note that candidates who are on a valid EPSO list published in 2010 (CAST2010) are eligible on the condition they have successfully passed the complementary tests (DB3), as an Annex to the selection procedure CAST2010. The candidates concerned are invited to consult the letter they received from EPSO for further information.
** In the context of the call for expression of interest EPSO/CAST/P/1/2017 procedure (1), your application will be considered only if you are available to be flagged for the EPSO testing request during the screening phase of this selection process (2). The pre-selected candidates will be requested by the Agency to undergo the EPSO tests. Only candidates that have successfully passed the EPSO CAST selection will then be invited for an interview.

Other eligibility criteria

In addition, in order to be eligible a candidate must:
 be a national of one of the Member States of the European Union;
 be entitled to his or her full rights as citizen;
 meet the appropriate character reference as to his/her suitability for the performance of his/her duties;
 have fulfilled any obligations imposed by the applicable laws concerning military service, and;
 be physically fit to perform the duties linked to the post.
Please note that only candidates that comply with the Eligibility criteria will be considered for further steps of the Selection procedure.

(1) Link to the call for expression of interest: https://epso.europa.eu/sites/epso/files/documents/casts/2017/epsocastp1-172017/call/epsocastp1-172017callepso-cast-p1-17-2017_en.pdf
Link to the FAQs:
https://epso.europa.eu/contact/faq/contract-agents/cast-permanent_en

(2) Candidates who are blocked and therefore cannot be flagged in order to be invited by EPSO to undergo the EPSO/CAST/P/1/2017 competition, because they have failed in the previous testing windows, will be considered as not eligible regardless of the relevance or not of their CV.

Selection criteria

Essential:
 At least two years of proven professional experience in the fields of either finance, accounting or audit;
 Experience in financial management of projects;
 Familiarity with the EU Financial Regulation;
 Very good knowledge of English (written and spoken).

Advantageous:
 Experience as financial officer on operational budget lines within the European Institutions
 Previous experience with financial management tool ABAC and/or Sygma
 Education in the field of economics, accounting or finance;
 Good command of other European Union languages, in particular German and/or French;
 Very good analytical and problem-solving skills.

Personal qualities essential for the position (evaluated during the interview):
 Good interpersonal and communication skills;
 High degree of organisational skills and ability to work under pressure;
 Proven ability to work as a team member.
After having been preselected by the Selection Committee, the Agency will invite for an interview the best candidates, that are owner of a CAST in the relevant function group or that have successfully passed the EPSO CAST selection EPSO/CAST/P/1/2017, with a maximum of 20 candidates invited to the interview.

Languages

English (Proficient C2)

Updates on the application process

An acknowledgement of receipt will be sent to all candidates by email to confirm the reception of their application.

All candidates will be informed in due time about the status of their application, i.e. whether they are invited for the selection phase described above or not. These notifications will be sent via email only.

A candidate may request clarifications about the processing of his/her application by sending an email quoting the reference of the vacancy notice concerned, to the following address: INEA-HR-INFO@ec.europa.eu

Equal opportunities, appeal procedure & data protection

Equal opportunities
The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on the ground of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Appeal procedure
A candidate who feels that a mistake was made in the assessment of his/her profile may ask to have it re-assessed by sending, within 15 calendar days of the date on the email notifying the rejection of his/her application, a request for review, quoting the number of the selection procedure concerned to the Chairman of the Selection Committee at the following address: INEA-HR-INFO@ec.europa.eu.
The selection board will reconsider the application and notify the candidate of its decision within 15 working days of receipt of the letter.

Data protection
The purpose of processing of the data submitted by candidates is to manage the applications in view of a possible pre-selection and recruitment at the INEA. The personal information requested from candidates will be processed in line with Regulation (EC) N°45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the European Union institutions and bodies and on the free movement of such data.