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PROJECT OFFICER – TRANSPORT for the Connecting Europe Facility programme M/F


Vacancy details

General information

Organisation

INEA is one of the European Commission's Executive Agencies, managing parts of two EU funding programmes - with projects in the fields of transport, energy and telecommunications that benefit economic growth and EU citizens. The Agency contributes expertise, high-level programme management, and promotion of synergies:

• The Connecting Europe Facility (CEF): supports high-performing, sustainable and interconnected Trans-European Networks with €28.3 billion of CEF funding for 2014-2020.

• Horizon 2020: provides €80 billion for 2014-2020 towards Research and Innovation, supporting world-class science and technology. INEA manages €5.3 billion in the areas of transport and energy.

In the 2014-2020 perspective INEA is expected to manage 2000+ projects and implementation of both programmes is expected to continue beyond 2020.

Working environment

INEA is based in Brussels and offers a friendly working environment, as well as social activities. It has a multinational team of over 270 people including specialists in project management, finance, engineering, legal affairs, and communication. The number of staff is expected to grow further and this publication is to set up a reserve list to cover possible future needs.

More information on INEA

Check our website: http://ec.europa.eu/inea
Follow us on Twitter: @inea_eu
Look for us on LinkedIn: http://bit.ly/2ecs3JA

  

Job details

Profile

Project Management - Project Officer

Position title

PROJECT OFFICER – TRANSPORT for the Connecting Europe Facility programme M/F

Contract

Contract agent

Grade

FGIII

Mission description

The project officer will be responsible for a portfolio of infrastructure projects and initiatives under the Connecting Europe Facility in the field of transport. The projects are often large-scale infrastructure interventions or innovative transport initiatives with high relevance and visibility at European level. S/he shall manage, monitor and evaluate all aspects of the entire cycle of transport projects in his/her portfolio, such as road, rail, air and waterborne transport, horizontal transport priorities (such as innovation, ERTMS, ITS, MoS, ATM and RIS).
S/he shall work autonomously under the authority of a team leader. S/he shall also work closely and collaborate fully with a wider team of colleagues in the Agency and the European Commission.
The project officer will perform tasks in relation with all aspects of the grant management cycle and will notably contribute to preparation of calls for proposals, evaluation of proposals, preparation of grant agreements, monitoring of projects, assessment of technical and financial reports and related documentation, reporting and feed-back to policy making.

Salary range

35-50 k€

Tasks

Core tasks:
+ SPECIFIC PROJECT/PROCESS MANAGEMENT - Project and process management

 Prepare calls for proposals, and contribute to the evaluation and selection of projects.
 Prepare grant agreements with beneficiaries.
 Monitor the fulfilment of contractual obligations and ensure quality control.
 Assess technical reports.
 Contribute to horizontal activities of the programme including analysis and feedback to policy DGs.

+ FINANCE - Financial Expenditures
Maintain an overview of the financial expenditures of projects under his/her responsibility, and provide the necessary assurance on the legality and regularity of all transactions,
 Scrutinise the financial aspects of the projects, in particular with regard to the need and eligibility of costs, including the principle of sound financial management.
 Contribute to preparation of payments, forecasts of revenue, recovery orders and commitments on the Agency's operational budget lines ensuring that the transactions are financially and procedurally correct.

Ancillary tasks:

+ QUALITY MANAGEMENT and EVALUATION - Programme/projects evaluation
 Contribute to the analysis and assessment of the results and the impact of the programme and its projects, provide feedback and make suggestions for improvements.
 Assure and contribute to the effective dissemination and implementation of project results.

+ INTERNAL MANAGEMENT and COORDINATION - within the unit /department / Agency
 Represent the unit in contacts with other units and departments of the Agency.
 Contribute to administrative development of the management process within the unit.
 Reply to requests for information from the hierarchy and prepare briefings.

+ COORDINATION and CONSULTATION - with other institutions and organisations
 Maintain/animate appropriate relations with relevant sector actors with a view to optimising programme impact and providing input for EU policy development.

+ POLICY DEVELOPMENT- Contribution to Policy definition
 Contribute to the development by the parent DG of strategy and new approaches to the programme by providing timely feedback and reporting on the lessons learnt from the projects' implementation, results and ex-post evaluation.

+ EXTERNAL COMMUNICATION (general) - Public information (communication and networking)
 Extract and disseminate the results of projects and programmes and present these at the occasion of events organised either by the Agency, the parent DG or by third parties.
 Contribute to papers and internet publications of programme and project results.
 Organise workshops, conferences, etc.

Interview period - from :

03/12/2018

Interview period : to

21/12/2018

Selection procedure

A - Written test (30 min)
A case study in English designed to test:
 your knowledge in the field of the profile,
 your ability to understand, analyse and summarise,
 your drafting ability.
This test will be marked out of 40 (pass mark: 20).
B – Oral test (30 min)
Interview with a selection board in English to assess:
 your suitability to carry out the duties of a Project Officer,
 your knowledge and experience in the field of Project management,
 your communication, inter-personal and problem-solving skills
 your general knowledge about the INEA and related policies,
 your motivation and your ability to adjust to working as a Contractual Agent in a multicultural environment.

This test will be marked out of 100 (pass mark: 50).
Both the oral and written tests will be combined on a total of 140. Pass mark: 84 out of 140.

Applicants receiving at least the minimum score (84 out 140), all tests combined, will be included in a reserve list of suitable candidates. Please note that inclusion in the reserve list does not guarantee recruitment.

Application procedure

For applications to be valid, candidates must submit:
 a detailed curriculum vitae, in EU CV format .
 a letter of motivation, including his/her views on the proposed position (2 pages maximum) and an explanation of how each of the eligibility and selection criteria are met;
Your EPSO candidate ID number and the reference of CAST must be mentioned in your CV and motivation letter.
Please note that the motivation letter forms an essential basis for the pre-selection decision.
Applications must be submitted through the eRecruitment system on our website at
http://ec.europa.eu/inea/en/mission-objectives/job-opportunities

Closing date: Applications must be sent no later than 28 September 2018 midnight.
Supporting documents showing evidence of the provided information may be requested at a later stage. No document will be sent back to candidates.
Candidates are invited to apply in English to facilitate the selection process.
In no circumstances should candidates approach the selection committee themselves, either directly or indirectly concerning this recruitment. The authority authorised to conclude contracts reserves itself the right to disqualify any candidate who disregards these instructions.

Appointment and conditions of employment

The jobholder will be appointed on the basis of a shortlist proposed by the selection committee.
The jobholder will be recruited as contract staff, in function group III, pursuant to Article 3a of the new Conditions of Employment of Other Servants of the European Communities (CEOS).
The basic monthly salary within this function group will depend on the number of years of relevant professional experience at appropriate level (in function group III, either grade 8, grade 9 or grade 10).
The jobholder will serve a probation period of nine months.
The initial contract will be for a duration of 1 year. Afterwards, the contract may be renewed for 1 additional year. If the contract is renewed again, it shall be concluded for an indefinite period
The place of employment will be Brussels where the Agency has its activities.
For reasons related to the Agency's operational requirements, the candidate will be required to be available at short notice.

For further information on the legal framework of contract agents, see the web site of the Directorate-General for Human Resources and Security (DG HR) on the internet at
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF

Publication date

Publication start date

07/09/2018

Publication end date

28/09/2018

Candidate criteria

Eligibility criteria

 Be owner of a CAST in the grade for which you are applying* Or be registered in the EPSO/CAST/P/3/2017 before applying**;
 A post-secondary education attested by a diploma OR a secondary education attested by a diploma giving access to post-secondary education and appropriate professional experience of three years.
 Thorough knowledge of one of the languages of the European Union and a satisfactory knowledge of another EU language to the extent necessary to perform his/her duties.
* Candidates must be included in the European Personnel Selection Office (EPSO) database for contract agents in function group III and have successfully passed the EPSO selection tests for that function group. Please note that candidates who are on a valid EPSO list published in 2010 (CAST2010) are eligible on the condition they have successfully passed the complementary tests (DB3), as an Annex to the selection procedure CAST2010. The candidates concerned are invited to consult the letter they received from EPSO for further information.
** In the context of the call for expression of interest EPSO/CAST/P/3/2017 procedure (1), your application will be considered only if you are available to be flagged for the EPSO testing request during the screening phase of this selection process (2). The pre-selected candidates will be requested by the Agency to undergo the EPSO tests. Only candidates that have successfully passed the EPSO CAST selection will then be invited for an interview.

Other eligibility criteria

In addition, in order to be eligible a candidate must:
 be a national of one of the Member States of the European Union;
 be entitled to his or her full rights as citizen;
 meet the appropriate character reference as to his/her suitability for the performance of his/her duties;
 have fulfilled any obligations imposed by the applicable laws concerning military service, and;
 be physically fit to perform the duties linked to the post.
Please note that only candidates that comply with the Eligibility criteria will be considered for further steps of the Selection procedure.

(1) Link to the call for expression of interest: https://epso.europa.eu/sites/epso/files/documents/casts/2017/epsocastp1-172017/call/epsocastp1-172017callepso-cast-p1-17-2017_en.pdf
Link to the FAQs:
https://epso.europa.eu/contact/faq/contract-agents/cast-permanent_en

(2) Candidates who are blocked and therefore cannot be flagged in order to be invited by EPSO to undergo the EPSO/CAST/P/4/2017 competition, because they have failed in the previous testing windows, will be considered as not eligible regardless of the relevance or not of their CV.

Selection criteria

Essential:
 Professional experience in project management or programme management;
 Knowledge of the EU transport policy, notably as regards infrastructure, investments and regulatory matters;
 Very good knowledge of English (written and spoken).


Advantageous:
 Professional experience in managing grant agreements in the EU context including financial transactions;
 Very good command of other European Union languages, in particular French and/or German.

Personal qualities essential for the position (evaluated during the interview):
 Very good drafting and problem-solving skills;
 High degree of organisational skills and ability to work under pressure;
 Good interpersonal and communication skills;
 Proven ability to work as a team member;
 Ability to appreciate and follow priorities.

The Agency will invite to the interview and test phase the best candidates, having already successfully passed an EPSO CAST competition or having successfully passed the EPSO CAST competition EPSO/CAST/P/3/2017, with a maximum of 20 candidates invited to the interview.

Languages

English (Proficient C2)

Updates on the application process

An acknowledgement of receipt will be sent to all candidates by email to confirm the reception of their application.

All candidates will be informed in due time about the status of their application, i.e. whether they are invited for the selection phase described above or not. These notifications will be sent via email only.

A candidate may request clarifications about the processing of his/her application by sending an email quoting the reference of the vacancy notice concerned, to the following address: INEA-HR-INFO@ec.europa.eu

Equal opportunities, appeal procedure & data protection

Equal opportunities
The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on the ground of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Appeal procedure
A candidate who feels that a mistake was made in the assessment of his/her profile may ask to have it re-assessed by sending, within 15 calendar days of the date on the email notifying the rejection of his/her application, a request for review, quoting the number of the selection procedure concerned to the Chairman of the Selection Committee at the following address: INEA-HR-INFO@ec.europa.eu.
The selection board will reconsider the application and notify the candidate of its decision within 15 working days of receipt of the letter.

Data protection
The purpose of processing of the data submitted by candidates is to manage the applications in view of a possible pre-selection and recruitment at the INEA. The personal information requested from candidates will be processed in line with Regulation (EC) N°45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the European Union institutions and bodies and on the free movement of such data.