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Project Adviser for the European Maritime, Fisheries and Aquaculture Fund


Vacancy details

General information

Organisation

The European Climate, Environment and Infrastructure Executive Agency (CINEA) has been established by the European Commission to support stakeholders in delivering the European Green Deal through high-quality programme management that helps to implement projects contributing to decarbonisation and sustainable growth. CINEA implements parts of EU funding programmes for transport, energy and climate action with strong focus on contributing to the European Commission's Green Deal priority.

The main programmes managed are:
•The Connecting Europe Facility (CEF);
• Horizon Europe: the EU's Research and Innovation programme for which CINEA manages the areas of transport and energy;
•The Innovation Fund;
•LIFE Programme;
•European Maritime, Aquaculture and Fisheries Fund;
•The EU Renewable Energy Mechanism;
•The Public Sector Loan Facility of the Just Transition Mechanism.

The budget managed by CINEA in 2021-2027 period is ca. € 58 billion

CINEA is based in Brussels with a multinational team of around 500 persons. The number of staff will grow further over the coming years, due to the Agency's new portfolio. The purpose of this publication is therefore to set up a reserve list, which will be used to cover the growing needs of the Agency.
More info on: https://cinea.ec.europa.eu/index_en, https://twitter.com/cinea_eu, Linkedin and our YouTube channel.

  

Position description

Profile

Project Management - Project Adviser

Position title

Project Adviser for the European Maritime, Fisheries and Aquaculture Fund

Contract

Contract agent

Grade

FGIV

Mission description

As a member of the “Marine living resources and ocean governance” Sector within the “Sustainable Blue Economy” Unit, the Project Adviser contributes to the implementation of the European Maritime, Fisheries and Aquaculture Fund (EMFAF) activities delegated by Commission Directorate-General for Maritime Affairs and Fisheries (DG MARE); consisting in a diversified portfolio of projects contributing to EU maritime and fisheries policies, including studies in the field of scientific advice for fisheries, and international ocean governance, including contributions to Regional Fisheries Management Organisations).
Under the direct supervision of the Head of Sector/Head of Unit, the job holder is responsible for implementation of a number of programme management actions including the management of all the stages in the lifetime of projects in collaboration with other services in the Agency and in liaison with the partner Directorate General.

Successful candidates may also be considered for Project Adviser positions for other Programmes managed by CINEA where their specific expertise would be relevant (e.g. LIFE Programme in particular).

Functions and duties :

Programme/project management (1/2):

• Manage Calls for Tenders, directly awarded Grants and specific contracts under the Framework Contracts;
• Prepare the evaluation phase of directly awarded grants, participate in evaluation committees or panels;
• Analyse and present the evaluation results, provide input for future improvements and provide feedback to applicants;
• Conduct the grant agreement preparation with project coordinators and ensure the technical and financial consistency of the projects to be funded, if applicable;
• For Call for Tenders, work on the tender specifications in cooperation with the partner DG and prepare publication. Act as member of the Evaluation Committee and participate in the preparation of contracts as appropriate depending on the nature of the Programme.
Liaise with the central support team for public procurement procedures and Financial Officers in all steps of the procedure;
• For specific contracts, work on the terms of reference in cooperation with the partner DG, perform the evaluation of offers;
• Monitor the implementation of projects (such as studies, grants, etc.), in particular the performance of project coordinators and partners and the fulfilment of contractual obligations by means of periodic reviews and assessment of project reports;
• Act as the principal interlocutor of the beneficiaries or contractors during the implementation of the grant agreement or contract, handling in-coming correspondence, including that with legal or financial contents, in close liaison with financial officers depending on the nature of the Programme;

Salary range

35-50 k€

Tasks

Programme/ project management (2/2):

• Participate in project meetings and possible monitoring visits to explain relevant EU policies and procedures, to encourage networking and to monitor the technical implementation of the projects, if applicable;
• Assess and approve project reports and control the eligibility of the expenditures, their regularity and their adequacy with the contractual provisions;
• Manage requests for grant/contract amendments in collaboration with financial officers, depending on the nature of the Programme;
• Fulfil the role of Initiating Agent for the operational aspects of financial transactions related to grant/contract management (including approval of reports and deliverables and visa for “certified correct” of operations) whenever applicable;

Communication :

• Ensure the dissemination and promotion of project results and present the programmes and projects at workshops, seminars, conferences and other public events;
• Write reports/ briefings/provide statistics on project/study results upon request;
• Participate in the organization of conferences, workshops, experts meetings and similar events; facilitate the exchange of experiences and good practices;
• Regularly update the project's database, feed and manage IT tools related to various actions, including portals and websites if applicable. Contribute to the preparation of communication materials;

Policy feedback/portfolio management:

• Act as focal point for one or more specific thematic areas;
• Analyse clusters of projects within those thematic areas in order to extract lessons learned and policy feedback relevant information;
• Provide advice, support, and feedback within the Agency and to the partner DG and develop links between the Programme's actions and other programmes/networks to facilitate synergies if applicable.

Interview period - from :

15/08/2022

Interview period : to

15/10/2022

Selection procedure

Oral test (30 min)
Interview with the Selection Committee in English to assess:
• your suitability to carry out the duties of a Project Adviser;
• your specialist knowledge in the domain;
• your knowledge and experience in the field of Programme/Project management;
• your communication, inter-personal and problem-solving skills,
• your general knowledge about the CINEA and related policies,
• your motivation and your ability to adjust to working as a Contractual Agent in a multicultural environment.
This test will be marked out of 100 (pass mark: 60).
Applicants receiving the minimum score and above (60 out of 100), will be included in a reserve list of suitable candidates. Please note that inclusion in the reserve list does not guarantee recruitment.
The Agency may have a second interview with the candidates in the reserve list.

Application procedure

For applications to be valid, candidates must submit:
• a detailed curriculum vitae, in EU CV format ;
• a letter of motivation, including his/her views on the proposed position (2 pages maximum).

Your CAST application ID number, the reference of CAST call and the name of the post must be mentioned in your CV and motivation letter.
Please note that the motivation letter forms an essential basis for the pre-selection decision.
Applications must be submitted through the eRecruitment system on our website at
https://cinea.ec.europa.eu/about-us/job-opportunities_en

Closing date: Applications must be sent no later than 31 May 2022 midnight.
Supporting documents showing evidence of the provided information may be requested at a later stage. No document will be sent back to candidates.
Candidates are invited to apply in English to facilitate the selection process.
In no circumstances should candidates approach the Selection Committee themselves, either directly or indirectly concerning this recruitment. The authority habilitated to conclude contracts reserves itself the right to disqualify any candidate who disregards these instructions.

Appointment and conditions of employment

The jobholder will be assigned on the basis of a shortlist proposed by the selection committee.
The jobholder will be recruited as contract staff, in function group IV, pursuant to Article 3a of the Conditions of Employment of Other Servants of the European Communities (CEOS).
The basic monthly salary within this function group will depend on the number of years of relevant professional experience at appropriate level (in function group IV, either grade 13, grade 14 or grade 16).
The jobholder will serve a probation period of nine months.
The initial contract will be for a duration of 1 year. Afterwards, the contract may be renewed for 1 additional year. If the contract is renewed again, it shall be concluded for an indefinite period.
The place of employment will be Brussels where the Agency has its activities.
For reasons related to the Agency's operational requirements, the candidate will be required to be available at short notice.
For further information on the legal framework of contract agents see the web site of the Directorate-General for Human Resources and Security (DG HR) on the internet at
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF

Publication date

Publication start date

29/04/2022

Publication end date

31/05/2022

Candidate criteria

Eligibility criteria

A. Eligibility criteria
• Have passed EPSO CAST tests in the grade for which you are applying* OR be registered in the EPSO/CAST/P/4/2017 before applying**;
• A level of education which corresponds to completed university studies of at least three years attested by a diploma OR, when in a member state of the European Union access to a profession of an equivalent level to function group IV is by State examination, professional training or any other equivalent procedure, the authority authorised to conclude contract of employment may agree to recognize this qualification as being equivalent to a university degree;

• Thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another EU language to the extent necessary to perform his/her duties.

* Candidates must be included in the European Personnel Selection Office (EPSO) database for contract agents in function group IV and have successfully passed the EPSO selection tests for that function group. Please note that candidates who are on a valid EPSO list published in 2010 (CAST2010) are eligible on the condition they have successfully passed the complementary tests (DB3), as an Annex to the selection procedure CAST2010. The candidates concerned are invited to consult the letter they received from EPSO for further information.

Other eligibility criteria

** In the context of the call for expression of interest EPSO/CAST/P/4/2017 procedure (1), your application will be considered only if you are available to be flagged for the EPSO testing request during the screening phase of this selection process (2). The pre-selected candidates will be requested by the Agency to undergo the EPSO tests. Only candidates that have successfully passed the EPSO CAST selection will then be invited for an interview.
In addition, in order to be eligible a candidate must:
• be a national of one of the Member States of the European Union;
• be entitled to his/her full rights as citizen;
• meet the appropriate character reference as to his/her suitability for the performance of his/her duties;
• have fulfilled any obligations imposed by the applicable laws concerning military service, and;
• be physically fit to perform the duties linked to the post.
Please note that only candidates that comply with the Eligibility criteria will be considered for further steps of the Selection procedure.

(1)https://epso.europa.eu/contact/faq/contract-agents/cast-permanent_en
(2)Candidates who are blocked and therefore cannot be flagged in order to be invited by EPSO to undergo the EPSO/CAST/P/4/2017 competition, because they have failed in the previous testing windows, will be considered as not eligible regardless of the relevance or not of their CV.

Selection criteria

Essential

1. Candidates should have acquired at least 3 years of relevant professional experience in one or more of following areas:
• Marine biology and/or ecology, oceanography, marine conservation, marine management;
• Fisheries science or fisheries research;
• Scientific advice for fisheries;
• Fisheries management;
• Common Fisheries policy;

2. Candidates should have at least 1 year of experience in programme and/or project management;

3. Very good oral and written command of English.

Advantageous

• A university degree (bachelor) in a field related to the areas detailed above. One or more additional university degrees (master or PhD) in a relevant field will be considered as a further advantage;
• Previous professional experience in policy and/or programme management in the services of EU institutions, bodies, offices and agencies or with international organisations;
• Practical experience in direct management of EU funds, in particular procurement and/or grants;

After having been preselected by the Selection Committee, the Agency will invite for an interview the best candidates, that are owner of a CAST in the relevant function group, with a maximum of 20 candidates invited to the interview.

Updates on the application process

An acknowledgement of receipt will be sent to all candidates by email to confirm the reception of their application.
All candidates will be informed in due time about the status of their application, i.e. whether they are invited for the selection phase described above or not. These notifications will be sent via email only.
A candidate may request clarifications about the processing of his/her application by sending an email quoting the reference of the vacancy notice concerned, to the following address: CINEA-HR-RECRUITMENT@ec.europa.eu

Equal opportunities, appeal procedure & data protection

Equal opportunities
The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Appeal procedure: for complete list of means of redress please browse the following link:
https://cinea.ec.europa.eu/about-us/job-opportunities/means-redress_en

Data protection
The purpose of processing of the data submitted by candidates is to manage the applications in view of a possible pre-selection and recruitment at the CINEA. The personal information requested from candidates will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.