HR Career Development & Training Coordinator (Assistant)

Vacancy details

General information

Organisation

The European Climate, Environment and Infrastructure Executive Agency (CINEA) has been established by the European Commission to support stakeholders in delivering the European Green Deal through high-quality programme management that helps to implement projects contributing to decarbonisation and sustainable growth. CINEA implements parts of EU funding programmes for transport, energy and climate action with strong focus on contributing to the European Commission's Green Deal priority.

The main programmes managed are:
•The Connecting Europe Facility (CEF);
• Horizon Europe: the EU's Research and Innovation programme for which CINEA manages the areas of transport and energy;
•The Innovation Fund;
•LIFE Programme;
•European Maritime, Aquaculture and Fisheries Fund;
•The EU Renewable Energy Mechanism;
•The Public Sector Loan Facility of the Just Transition Mechanism.

The budget managed by CINEA in 2021-2027 period is ca. € 58 billion

CINEA is based in Brussels with a multinational team of around 500 persons. The number of staff will grow further over the coming years, due to the Agency's new portfolio. The purpose of this publication is therefore to set up a reserve list, which will be used to cover the growing needs of the Agency.
More info on: https://cinea.ec.europa.eu/index_en, https://twitter.com/cinea_eu, Linkedin and our YouTube channel.

  

Position description

Profile

Human Resources - HR Coordinator Career development and training

Position title

HR Career Development & Training Coordinator (Assistant)

Contract

Temporary agent

Grade

AST3

Mission description

The jobholder will be part of a Human Resources team and be mainly responsible for the coordination of the career development and training team under the supervision of the Head of Sector HR and the Head of Unit HR, IT & Logistics.

Salary range

35-50 k€

Tasks

Strategic planning and analysis of training
• Devise learning needs analysis framework for the Agency, collate all data as necessary
• On the basis of the analysis, formulate a Learning and Development strategy, which should propose an annual and multi-annual vision for Learning and Development;
• Provide feedback on the achievements to the hierarchy;
• Evaluate the impact of learning and development on competencies and performance of the Agency
• Act as internal Coach / Career Guidance officer for management and staff

Human Resources management
• Coordinate, plan and monitor the activities in the HR career development cell.
• Coach the HR officers in the cell, and ensure timely delivery of work;
• Provide coaching to other HR coordinators as appropriate;
• Act as backup to the HR coordinator – Staff Administration.
• Oversee the actions of the Team's HR Officers in the logistical organisation and management of training actions (both practical and in EU Learn);
• Act as liaison and point of contact for information on training within the Agency and with other DGs and training actors (e.g. HR, DIGIT, EAS, EUSA).

Budget management
• Manage the budget lines allocated to training activities in respect of the financial rules and regulations;
• Monitor and report throughout the year on expenditures on the budget lines;
• Manage the Agency's training strategy, including calls for tender and award of contracts and liaison with training providers.

Career development management
• Supervise that intermediate and probation reports are launched appropriately and in a timely manner;
• Follow-up and report on the probation process and provide relevant data to hierarchy;
• Ensure the launch and follow-up of the annual appraisal exercise for the Contract Agents and Temporary Agents.
• Assist the Head of Sector HR in the organisation, implementation and execution of the reclassification exercise by providing all relevant data and advice to management;
• Act as secretariat to the Appeal board in cases of appeal of probation or appraisal decisions.

Interview period - from :

10/10/2022

Interview period : to

04/11/2022

Selection procedure

All pre-selected candidates will be invited to sit the written test at the same time, in general one week ahead of the interview period. In order to ensure the integrity of the tests, there will only be one sitting of the tests. Failure to sit this test will result in the candidate being excluded from the selection procedure.
A - Written tests (30 min)
A case study in English which is designed to test:
• your knowledge in the field of the profile;
• your ability to understand, analyse and summarise;
• your drafting ability.
This test will be marked out of 25 (pass mark: 12.5).
Time allowed: 30 minutes
Only candidates that pass the written test will be invited for the oral test.
B – Oral test (30 min)
Interview with a selection board in English to assess:
• your suitability to carry out the duties of a HR Career Development & Training Coordinator
• Your specialist knowledge in the field
• Your communication, inter-personal and problem-solving skills
• Your general knowledge about the CINEA and related policies
This test will be marked out of 100 (pass mark: 50).
Both the oral and written tests will be combined on a total of 125. Pass mark: 81,25 out of 125.
Candidates receiving at least the pass mark (81,25 out of 125), all tests combined, will be included in the reserve list of suitable candidates. Please note that inclusion in the reserve list does not guarantee recruitment.
The Agency may have a second interview with the candidates in the reserve list.

Application procedure

For applications to be valid, candidates must submit:
• a detailed curriculum vitae, in pdf EU CV format ;
• a letter of motivation, including his/her views on the mission of the proposed position (2 pages maximum).

Please note that the motivation letter forms an essential basis for the pre-selection decision.

Applications must only be sent through the recruitment online system.

Closing date:
Applications must be sent no later than 02nd of September 2022 midnight.

Supporting documents showing evidence of the provided information may be requested at a later stage. No document will be sent back to candidates.

Candidates are invited to apply in English to facilitate the selection process.

In no circumstances should candidates approach the selection committee themselves, either directly or indirectly concerning this recruitment. The authority authorised to conclude contracts reserves itself the right to disqualify any candidate who disregards these instructions.

(1) EU CV format available on: https://europass.cedefop.europa.eu/pt/documents/curriculum-vitae

Appointment and conditions of employment

The jobholder will be assigned on the basis of a shortlist proposed by the selection committee.

The jobholder will be recruited as temporary agent, in the grade AST3, pursuant to Article 2f of the Conditions of Employment of Other Servants of the European Communities (CEOS) of the new Staff Regulations which is into force since the 1st January 2014. The salaries of temporary agents are subject to a community tax deducted at source. They are exempt from national tax. The European institutions have their own social security and pension scheme. The basic monthly salary, before any deductions or allowances, at 1 July 2022 for grade AST3, first step is 4.008,07 €.

The jobholder will serve a probation period of nine months.

The initial contract will be for a duration of 2 years and may be renewed.

The place of employment will be Brussels where the Agency has its activities.

For reasons related to the Agency's operational requirements, the candidate will be required to be available at short notice.

For further information on the legal framework of temporary agents see the web site of the Directorate-General for Human Resources and Security (DG HR) on the internet at
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CONSLEG:1962R0031:20140101:EN:PDF

Publication date

Publication start date

22/07/2022

Publication end date

02/09/2022

Candidate criteria

Eligibility criteria

A. Eligibility criteria
• A level of post-secondary education attested by a diploma and after having obtained the diploma, 6 years of professional experience acquired in positions related to the profile of the post;
• Or a level of secondary education attested by a diploma giving access to post-secondary education and after having obtained the diploma, 9 years professional experience acquired in positions related to the profile of the post;
• To have a thorough knowledge of one of the languages of the Communities and a satisfactory knowledge of another EU language to the extent necessary to perform his/her duties.

Other eligibility criteria

In addition, in order to be eligible, a candidate must:
• be a national of one of the Member States of the European Union;
• be entitled to his/her full rights as citizen;
• meet the appropriate character reference as to his/her suitability for the performance of his/her duties;
• have fulfilled any obligations imposed by the applicable laws concerning military service, and;
• be physically fit to perform the duties linked to the post.

Please note that only candidates that comply with the Eligibility criteria will be considered for further steps of this Selection procedure.

Selection criteria

B. Selection criteria
Essential:
• Professional experience of at least 3 years in human resources;
• Excellent command of the English language (C1).

Advantageous:
• Experience in Coordination of team and/or tasks;
• Certification as Career Guidance Officer and /or Coach delivered by an accredited entity;
• Knowledge of European Union Institutions and policies in the HR field;
• At least 3 year professional experience in the field of training and/or career development;
• Good knowledge of French language (B2).

Personal qualities essential for the position (evaluated during the interview):
• Problem solving and analytical skills as well as ability to work under pressure.
• Good interpersonal and communication skills.
• Good drafting skills
• Proven ability to work as a team member.
• Ability to identify and mange priorities and work under pressure.

The Agency will invite to an interview and written test phase the best candidates, with a maximum of 10 candidates invited.

Languages

English (Proficient C1)

Updates on the application process

An acknowledgement of receipt will be sent to all candidates by email to confirm the reception of their application.

All candidates will be informed in due time about the status of their application, i.e. whether they are invited for the selection phase described above or not. These notifications will be sent via email only.

A candidate may request clarifications about the processing of his/her application by sending an email quoting the reference of the vacancy notice concerned, to the following address: CINEA-HR-RECRUITMENT@ec.europa.eu.

Equal opportunities, appeal procedure & data protection

Equal opportunities
The European Union institutions apply a policy of equal opportunities and accept applications without discrimination on the ground of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Appeal procedure: for complete list of means of redress please browse the following link:
https://cinea.ec.europa.eu/about-us/job-opportunities/means-redress_en

Data protection
The purpose of processing of the data submitted by candidates is to manage the applications in view of a possible pre-selection and recruitment at the CINEA. The personal information requested from candidates will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.